The Datafaction Professional Time and Billing system is a comprehensive program designed to monitor employee time and billing expenses, automate client billing and track the firm's accounts receivable. The flexibility of this sophisticated system provides outstanding functionality to manage your business today and in the future.

Time and Billing can serve as a stand-alone module, providing you with all of the functions, processes and reports you might expect from a well-designed system. You can streamline your operation further by taking advantage of a very key option: integration of the Time and Billing with Datafaction's General Ledger. Cash receipts entered into the Time and Billing program are immediately reflected in the General Ledger. An integrated system guarantees that your information will always be accurate and up-to-the-minute, while saving time by eliminating duplicate entries.

Datafaction systems are multi-user, which means that more than one person can be working simultaneously in the same program. In Time and Billing, each employee can enter his/her own timesheet, a simple procedure with the Datafaction system.

• Clear, concise menus provide options for every process
• Help messages available on every screen serve as a convenient reminder of available options
• Quick report retrieval for all entered data
• Searches can be executed on the database by typing in part of the name or description
• Abbreviation codes of your choice will simplify your data entry and expand to full text when printing reports
• Word wrapping automatically formats the text on timesheets and invoices

The Datafaction system excels in providing management with options for viewing a firm's employee productivity and revenue generating capability. These options can be viewed in a variety of formats.

On-line updating to your firm's accounts receivable ledger ensures that you will have up-to-the-minute information on your firm's resources and financial status.

• Reopen a previously closed period
• Maintain transaction lists and bill by specific transaction
• Bill clients manually, automatically by composition or by retainer
• Enter an advanced payment before an invoice is created
• Review bills on screen while they are being formatted
• Create open item or balance forward invoices and statements. Show all activity for a specified date range on statements
• Automatically compute late charges, administration fees and mark-ups
• Generate MICR-encoded bank deposit tickets through the interface to the General Ledger (Datafaction's check printing system required.)
• Distribute client mark-ups and mark-downs to employee records
• Change original entries in timesheets and transactions without having to make correcting entries

The Time and Billing system offers numerous reporting options to help you keep your finger on the pulse of your business at all times. Summary reports allow you to review key totals at a glance, and detail reports offer the supporting data. All reports are easily accessed and can be viewed on screen or printed. You may select from a variety of sort criteria for creating reports, including: by employees, by transaction codes, by clients, by a group of associated clients called a "family" and by partners.

The following are just a few of the standard reports on the Datafaction Time and Billing System:

Client Activity Ledger Report provides up-to-the-minute information on the Work-in-Process (WIP) and accounts receivable. The report can be run to show posted transactions, unposted transactions or both.

Accounts Receivable Ledger replaces your ledger card for each client.

Aged Receivables Report displays both detail and summary information for 30, 60 and 90 day buckets.

Hours Report allows you to view the amount of time spent on a client on a monthly and year-to-date basis.

Two Year Billing versus Production Report tracks total billings and WIP for any two consecutive years (e.g. current and prior) on a month-to-month basis.

Staff Productivity Report presents clearly and precisely the proportion of billable time to total time booked for the month and the year-to-date for each employee. Year-to-year comparisons are also tracked.

Employee Productivity Report displays accumulations of time and dollars to various transaction codes and categorizes them by the billable versus non-billable nature of each code.

Employee Vacation and Sick Time Report tracks time earned and used by each employee. Your firm determines the rules for accruing vacation and sick time, and defines specific codes for relieving this time. The system will do the rest. The report displays balances for the current period and the year-to-date for each employee.